QC/QA Field Reports Available 24/7: What Your Lab Needs (At No Extra Charge)

It's that time of the season. The time we think we're slowing down, but wait…there's more!

It's the last push on every project. Everyone's trying to get things done before winter hits. Some of us up north have to deal with that thing called "snow." Others, like our friends at Segarra Engineering , have to prepare for the longest holidays in the world.

Regardless of the motivation, projects need to reach a specific point in the schedule. And that means one thing for project managers at construction inspection and material testing (CMT) laboratories: a flood of emails and phone calls.

Contractors are working full steam ahead. Resident Engineers and Project Managers are scrambling to get all the paperwork completed. According to Procore's research on construction documentation, traditional documentation methods create inefficiencies and place additional burdens on office teams to manage project records. Sound familiar?

The Old Way: Spreadsheets, Shared Drives & Endless Email Searches

Here's what the typical end-of-season scenario looks like for most CMT labs managing QC/QA field reports:

The 3 PM Friday call: "Hey, can you send me those field reports from March? The ones for the I-95 project? I need them by Monday morning."

The panic: You start digging through shared drives. You search your email for keywords. You text your field technician who might have the report saved somewhere on their laptop.

The result: 45 minutes of searching for a report that should take 30 seconds to find.

This isn't just frustrating. It's costing you time, money, and client satisfaction.

Using spreadsheets and trying to find documents in shared drives is a thing of the past. Yet many CMT labs are still stuck in this cycle because they think there's no better way.

There is.

Be the Project Manager Who’s Always One Step Ahead

Imagine being the PM that provides reports and results quickly, easily, and accurately. Every time. Without the scramble.

Improve the service you provide to your clients. When you use Omnant's construction materials testing software, your clients get 24/7 access to:

• Field Reports
• Laboratory Testing Reports
• Compressive Strength (Break) Reports

This means one critical thing: the Resident Engineer doesn't need to call you for reports. You don't need to scramble for reports from 7 months ago. You spend your time negotiating projects for next season, not running random searches in your email trying to find "that" report.

How 24/7 Report Access Works in Omnant

Setting Up Your Distribution List

Common Questions We Get:

Q: What does this cost?

A: Zero. No additional cost. This feature is included with your Omnant subscription.

Q: How many people can be added to the distribution list?

A: We love our teams. Bring everyone on board! There's no limit.

Q: Is there a limit to the number of reports we can send?

A: The sky is the limit. At Omnant, we strive to help your business grow and thrive. We do not limit your growth with arbitrary caps or per-report fees. Other software companies might charge per report. We don't. Keep doing what you're doing; we're here to support you.

Q: What exactly can clients see?

A: Clients see only the projects you assign them to. Inside those projects, they can access the project schedule, field reports, laboratory testing reports, and compressive strength (break) reports.

You also have a section for internal documents and notes for each project that clients cannot see. This keeps your internal communications private while giving clients transparency on the reports they need.

Real-World Scenario: When the RE Isn't on the Distribution List

You've probably experienced this: The Resident Engineer calls asking for reports, but they're not part of the project distribution list. Maybe they just joined the project. Maybe there was a staffing change. Maybe they were supposed to be added but got overlooked.

With traditional systems, this means manually finding files, zipping them, emailing them, and hoping you didn't miss anything.

Omnant makes this simple. You have three options:

Option 1: Add Them to the Distribution (with Client Approval)

With your client's approval, add the RE to the project distribution. This grants them immediate access to all reports. Done. Information provided, crisis averted.

This is the fastest option when the RE will need ongoing access to project reports.

Option 2: Export and Send Specific Reports (6-8 clicks)

Need to send specific reports without adding someone to the distribution? This takes about 6-8 clicks:

• Log into Omnant
• Go to Field Reports
• Select the project
• Select the date range
• When all the reports appear, select the ones needed
• Download them
• Attach to email and send

Total time: Usually under 2 minutes.

Compare this to the old method of searching through shared drives, multiple folders, and email threads. That typically takes 30-45 minutes (if you're lucky).

Option 3: Send Reports Directly Through Omnant (Bonus Option)

Here's a feature many users don't know about: Omnant allows you to send reports directly to individuals not included in the project distribution list.

This means you can send reports to others via Omnant without adding them to the permanent distribution list. Perfect for one-off requests or temporary team members.

Why This Matters for Year-End Closeout

Sometimes QC/QA field reports are delayed. Sometimes the intern forgets where they're supposed to be saved. Sometimes field technicians save reports locally and forget to upload them.

• In one place
• Accounted for
• Completed and accurate

Omnant’s laboratory management system helps you keep everything organized and accessible to all parties involved.

No more:

• Chasing down missing reports
• Searching through email threads
• Calling field techs to ask where they saved files
• Recreating reports that got lost

The Real Cost of Inefficient Report Management

Let's talk numbers for a moment.

If you spend 30 minutes per day searching for reports, that's 2.5 hours per week. Over a year, that's 130 hours of wasted time.

If your time is billed at $100/hour (a conservative estimate for project managers), that's $13,000 in lost productivity annually. For a single PM. Research from McKinsey shows that construction productivity has remained flat for decades, with administrative inefficiencies being a major contributor.

Now multiply that across your entire team.

That doesn't even account for:

• Delayed invoicing because you can't find documentation
• Client frustration leading to lost contracts
• Staff frustration leading to turnover
• The opportunity cost of time you could spend on business development

Beyond Report Access: Complete Project Visibility

The 24/7 report access is just one piece of what makes Omnant different. Your clients also get visibility into:

• Project schedules: No more "when is the next inspection scheduled?" calls.
• Testing status: Clients can see which tests are pending, in progress, or completed.
• Historical data: Need to reference how you handled something on a similar project last year? It's all there.

This level of transparency builds trust. It positions your CMT lab as technologically advanced and client-focused. It differentiates you from competitors still using spreadsheets and shared drives.

Integration with Your Existing Workflow

One concern we hear: "This sounds great, but I don't want to change our entire workflow."

Good news: You don't have to.

Omnant integrates with your existing processes. Omnant integrates with your existing processes. Your field technicians can continue using mobile devices with field inspection software. Your lab technicians can continue their testing procedures. The difference is that now everything automatically flows into one centralized, accessible system.

No more manual data entry. No more duplicate documentation. No more wondering if everyone is working from the most current version of a report.

Similar to how TSi Geotechnical simplified their operations, you can modernize your report management without disrupting your team's daily workflow.

Security and Compliance Built In

"But what about security? We can't just give everyone access to everything."

Absolutely right. That's why Omnant includes robust permission controls.

You decide:

• Who sees which projects
• What information is visible vs. internal-only
• Which team members can edit vs. view reports
• How long reports are retained

Everything is tracked and auditable. This is crucial for compliance with DOT requirements, AASHTO standards, and internal quality management systems.

Your data is encrypted and backed up. Access is logged. You maintain complete control while giving clients the transparency they want.

Make the Switch Before Next Season Starts

Now is the perfect time to evaluate your report management system. The season is winding down. Projects are closing out. You're experiencing firsthand the pain points of your current system.

Don't wait until next season when you're buried in work to make a change.

Companies like Segarra Engineering transformed their operations by implementing Omnant before their busy season. They hit the ground running with efficient systems in place, rather than scrambling to adopt new software mid-project.

What Your Clients will Notice Immediately

When you switch to Omnant's 24/7 report access, your clients will notice these differences within the first week:

• Faster response times: They can access reports themselves instead of waiting for you to respond to emails.
• Better communication: They can review reports and ask informed questions rather than requesting reports blind.
• Increased confidence: Transparency builds trust. When clients can see everything is documented and organized, they trust your lab's quality management. Engineering News-Record reports that transparency and real-time data access are becoming key differentiators in construction services.
• Fewer meetings: Much of what gets discussed in status meetings can be seen in the portal. Meetings become more strategic and less administrative.

Want to Spend Less, Get More, and Make Clients Happy?

Here's what happens next:

Schedule your Omnant demo, and we'll show you:

• How the 24/7 report access works in real-time
• How your specific workflows would look in Omnant
• How other CMT labs similar to yours are using the system
• Exactly what's included (no hidden fees or surprise charges)

We'll answer all your questions. There's no pressure, no hard sell. Just a clear look at whether Omnant is right for your lab.

Schedule your demo today and stop scrambling for reports.

The Smarter Way Forward

Your CMT lab deserves better than spreadsheets and shared drives. Your clients deserve better than waiting hours (or days) for QC/QA field reports you've already completed.

Included at no extra charge, Omnant’s 24/7 report access helps you:

• Eliminate the end-of-season report scramble
• Provide instant access to field reports, lab results, and break reports
• Differentiate your lab from competitors
• Free up time to focus on growing your business
• Make your clients happier (which leads to more contracts)

The question isn't whether you can afford to switch to Omnant. The question is: can you afford not to?